Administrative Assistant
Company: inSync Staffing
Location: Carmel
Posted on: June 23, 2022
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Job Description:
Job DescriptionJob Title: Administrative AssistantPay Rate:
Duration: 18 MonthsHours: 8AM-5PM Mon-FriThis job requires working
on-site and client is mandating all on-site workers be vaccinated
unless a medical/religious exemption is granted by the clientJob
Summary:Job Description:Calendaring and Meeting Coordination:
---Proactively maintain daily calendars for multiple business
partners; initiate contact and establish good working relationships
with others outside of the work group to maximize schedule
coordination. ---Manage large, complex meetings at various
locations and of various sizes. Assist in the planning logistics by
calendaring, identifying/scheduling conference rooms, setting up
equipment, ordering materials and/or catering as needed. Travel and
Expenses: ---Coordinate and arrange travel, including more complex
travel (e.g., international, multi-city travel) for business
partners including (but not limited to) air, hotel and rental car.
---Facilitate and coordinate procuring and/or renewing business
partners' passport and visa for international travel. ---Process
expense reports, including complex reports (i.e. multi-currency and
reconciliation of corporate accounts used for business purposes in
a timely and accurate manner. Additional Support/Expectations:
---Embrace change and be adaptable ---Provide direction and
guidance to non-supported business partners so they can perform
administrative tasks on their own (e.g., calendaring, travel,
expense reporting, etc.). ---Create and edit documents,
spreadsheets and presentations. ---Create and maintain group lists,
distribution lists, spreadsheets, databases and collaboration
sites. ---Assist with administrative tasks in pre-boarding and
onboarding of new employees to the area as requested by the ASC
manager and/or business partners. ---Identify innovative techniques
to increase productivity across the team. ---Serve as a backup for
other administrative assistants to meet workload deadlines or
during absences from the office. ---Handle additional
administrative support or special projects as assigned by the ASC
manager. Additional Skills: ---travel/expense reporting (Concur
experience preferred) ---travel booking (Concur experience
preferred) ---complex meeting scheduling (Microsoft Outlook
experience preferred) ---prioritization/ organization skills
---attention to detail ---problem solving ---multi-tasking while
working in fast-paced environment ---provided support for multiple
people ---large meeting coordination/event planning preferred
---Proficient knowledge of Microsoft programs (Outlook, Skype,
Word, PowerPoint, Excel, SharePoint, etc.) ---Ability to work
independently with a high level of self-management in a dynamic
work environment ---Strong Interpersonal and organization skills
---Ability to prioritize and seek guidance when multiple and
competing priorities arise ---Excellent written and verbal
communication skills ---Must be able to maintain confidential
information ---Fluent in EnglishRequired
Skills/Qualifications:Minimum of three years' experience in a
professional work environment or in administrative/office
management/coordinator positions . Basic Qualifications: ---3 years
of professional experience o administrative/office
management/coordinator experience ---High School Diploma/GED 2.
Candidate Preferences: Preferred Experience: ---complex meeting
scheduling ---travel/expense reporting ---travel booking ---support
provided for multiple business partners ---large meeting
coordination/event planning ---Microsoft Suite (Word, Outlook,
Excel, PowerPoint, etc.) ---virtual meeting software (Skype,
Microsoft Teams, GoToMeetings, etc.) ---no more than 3 jobs in 5
years Preferred Skills: ---ability to prioritize and organize
---attention to detail ---multi-tasking in a fast pace environment
---ability to problem solve Examples of preferred work experience
backgrounds for the recruiter to consider: ---Supervisory
experience in fast-pace environments ---Administrative Assistant
supporting multiple Business Partners ---Executive Assistant
supporting multiple Business Partners ---HR experience ---Positions
in fast-pace industries working with the public o examples: program
coordinators, medical assistants, front office experience,
etc.Education:High School Diploma or equivalent
Keywords: inSync Staffing, Carmel , Administrative Assistant, Administration, Clerical , Carmel, Indiana
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