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Executive Assistant - Heart Center - FT Days

Company: Ascension
Location: Carmel
Posted on: April 30, 2021

Job Description:

We Are Hiring:

THE ST. VINCENT HEART CENTER IS LOOKING FOR AN EXECUTIVE ASSISTANT AND NOT JUST ANY EXECUTIVE ASSISTANT...IF YOU HAVE THE ABILITY TO SUPPORT SOME SUPER BUSY EXECUTIVES, THIS IS THE POSITION FOR YOU! 

 

YOU WILL BE SUPPORTING:

  • PRESIDENT OF ST. VINCENT HEART CENTER
  • CNO
  • SR DIRECTOR, CVSL
  • VP, FINANCE
  • DR OF CARDIOLOGY
  • CMO (Part time)

At the Heart Center you will experience a great "Family Atmosphere" in a "Small Specialty Hospital" with an Engaged team of Physicians who experience great outcomes and who are Nationally Recognized!

 

DUTIES YOU WILL NEED TO PERFORM:

  • Support 5 busy Executives
  • Represent Executive Staff as the first point of contact
  • Managing calendars & setting meetings 
  • Manage the AOC calendar
  • Provide agendas & note-taking for key meetings such as Strategy & Board Meetings
  • Manage events such as Staff Recognition & Strategic Retreats

 

MUSTS YOU WILL NEED BRING TO THE TABLE:

  • Have experience with Google Documents, creating Google Documents, Google Slides, Google Spreadsheets
  • Have excellent "Customer Service" skills
  • Have a proactive mentality to manage calendars and meeting planning
  • Have a sense or urgency
  • Be able to expect the unexpected and manage late meetings such as board meetings in the evenings
  • Have experience supporting C-level executives
  • Have experience managing multiple calendars & and meeting planning multiple events

 

FT DAYS - MONDAY - FRIDAY - ONSITE AT:

 

THE ST. VINCENT HEART CENTER

10580 N. MERIDIAN STREET

CARMEL, IN 46290

What You Will Do:

Provide administrative support for executives.


Responsibilities:

  • Prepare or coordinate the preparation of correspondence, forms, reports, presentation materials and other written communications as required.
  • Schedule and coordinate meetings, conferences, special events, appointments and travel arrangements.
  • Prepare, process and edit financial or operational information, data and documents, including materials necessary for meetings, special projects and reports.
  • Attend meetings, keep records of all proceedings and act as custodian for all related documentation.
  • Prepare and distribute subsequent correspondence as needed, and follow up on action items to ensure completion.
  • Prioritize, receive, and screen visitors and telephone calls. Maintain assigned calendar(s).
What You Will Need:

Education:

  • High school diploma or GED required.
Additional Preferences:

PREVIOUS EXECUTIVE ASSISTANT EXPERIENCE REQUIRED

Why Join Our Team:

Serving the greater Indianapolis area and Evansville, Indiana, Ascension St. Vincent has been providing rewarding careers in healthcare for over 148 years. We operate 24 hospitals — in addition to outpatient health centers, physician offices, rehabilitation centers and more — and offer careers in a wide range of services. We provide generous paid time off for work-life balance, a collaborative work environment, professional development opportunities, and more to help our associates flourish personally and professionally. When you join Ascension St. Vincent, you join a diverse team of more than 15,000 associates and 3,000 providers who are dedicated to providing compassionate, personalized care to all — especially to those most in need. If you are looking to make an immediate impact in your community, explore a career with us today.

Ascension is a faith-based healthcare organization dedicated to transformation through innovation across the continuum of care. As one of the leading non-profit and Catholic health systems in the U.S., Ascension is committed to delivering compassionate, personalized care to all. In FY2020, Ascension provided $2.4 billion in care of persons living in poverty and other community benefit programs. Ascension includes more than 160,000 associates and 40,000 aligned providers across a national network of ministries. We offer rewarding careers across more than 2,600 sites of care – including 146 hospitals and more than 50 senior living facilities – in 19 states and the District of Columbia.

Equal Employment Opportunity Employer:

Ascension St. Vincent is an Equal Employment Opportunity (EEO) and Affirmative Action employer. Associates and Applicants receive fair and impartial consideration without regard to race, color, religion, national origin, gender identity, sexual orientation, age, physical or mental disability, veteran status, genetic data, or other legally protected status.

Pay Non-Discrimination Notice:

https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For further information regarding your EEO rights, click on the following link to the “EEO is the Law” poster:

http://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf

EEO is the Law Poster Supplement

Please note that Ascension will make an offer of employment only to individuals who have applied for a position using our official application. Be on alert for possible fraudulent offers of employment. Ascension will not solicit money or banking information from applicants.

E-Verify Statement:

This employer participates in the Electronic Employment Verification Program. Please click the E-Verify link below for more information.

E-Verify
Right to Work

Keywords: Ascension, Carmel , Executive Assistant - Heart Center - FT Days, Other , Carmel, Indiana

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