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Executive Assistant

Company: MJ Insurance
Location: Carmel
Posted on: November 11, 2019

Job Description:

The Executive Assistant to the MJ Value Creation Team (Executive Leadership Team) plays a critical role supporting the President + Chief Operating Officer, Chief Financial Officer, Chief People Officer, Chief Information Officer, Executive Vice President of Marketing + Communications and all Value Creation Team members.
ESSENTIAL FUNCTIONS:

  • Schedule day-to-day meetings and appointments; manage complex calendars in Microsoft Outlook on behalf of the Leadership Team
  • Build rapport and trust with Leadership Team members and navigate complex and confidential situations
  • Coordinate executive communications, including taking phone calls, responding to email and interfacing with clients and business partners with a high sense of urgency
  • Establish and sustain a high level of professionalism among staff, clientele and business partners
  • Prepare data and documents for review and presentation at leadership and executive-level meetings
  • Manage travel itineraries and process expense reports
  • Coordinate and organize meetings and events
  • Maintain an organized filing system of paper and electronic documents
  • Uphold a strict level of confidentiality
  • Various other duties assigned
    TECHNICAL FUNCTIONS:
    • Proficiency in MS Office products (Excel, Word, Outlook, PowerPoint)
      REQUIRED EXPERIENCE:
      • 5+ years of proven experience as an executive assistant or other relevant administrative support experience
      • Resourceful, proactive self-starter with the ability to think ahead
      • Must be able to work independently and make decisions on behalf of the Leadership Team
      • Aptitude to meet deadlines in a fast-paced, quickly changing environment
      • Excellent written and verbal communication skills; professional presentation
      • Ability to organize a daily workload by priorities
      • Excellent customer service skills
        REQUIRED EDUCATION/CERTIFICATION:
        • Bachelor's degree required

Keywords: MJ Insurance, Carmel , Executive Assistant, Other , Carmel, Indiana

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