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Construction Administrator

Company: The Garrett Companies
Location: Carmel
Posted on: November 25, 2022

Job Description:

To identify, track, manage, and execute key items in the realm of Construction Administration (CA). The role of the Construction Administrator is to ensure specific items are managed to completion, as well as assisting in evolving the policies and processes that will ensure consistent results, increased efficiencies, and ultimately a better product / service. Tasks involve warrantee coordination, FFE scheduling, procurement, risk assessment, general team organization and management, coordination with 3rd parties, and extensive inner-departmental coordination. This position requires both technical and administrative attention to the details undertaken by the Construction Administration Team.Specific Duties and Responsibilities:

  • Oversee execution and communication relating to Subcontracts, Projects and Construction Operations.
  • Manage contract completion for each site location. Collect and audit all documentation received to prepare for owner signature.
  • Prepare returned change orders for owner signature. Retain original contract records and ensure subcontractors receive copy of executed contract.
  • Collect COI for all contracts and audit documents for required limits and additional insureds for specific project. Once obtained, add to contract, file original and ensure Assurance receives copy for file.
  • Collect and retain records for OCIP certificates from Project Specific Insurance for subcontractors that require wrap insurance.
  • Maintain records on all building TCO and CO certifications for specific site project. Ensure original final is kept for O&M and Assurance receives copy.
  • Create O&M file for specific project including subcontractor contact information, project closeout documents (approved submittals, Receipts of Material, C of Os, permits, etc.) Maintain records for job completion.
  • Create Closeout & Warranty Binder for specific project. Compile all warranty documents by division, including manufacturer warranty documents. Ensure binder includes the Alta Survey, all C of O certificates, Structural Final Letters, Certificate of Substantial Completion, The Garrett Companies warranty letter, subcontractor contact list and copied O&M.
  • Support Construction team personnel requests and operations, such as Paid Time Off and travel scheduling.
  • Support Project Manager, Project Engineer and Superintendents administrative tasks ordering drawings for site/office delivery, shipping samples, notices to subcontractors, etc.
  • Assist the Construction Administration Team with specifics tasks related to the CA process.
  • Create postage and mail out project bill payments.
  • Update Committee tracking logs.
  • Track CA involvement throughout the construction process to promote quality control.
  • Research and track vendors and pricing for fitness equipment, grills, pergolas, site signage, landscape furnishings etc.
  • Create and track an evolving list of CA tasks and efficiently work them to completion.
  • Research topics and summarize findings.
  • Identify ways to systemize reoccurring tasks and implement improvements to increase efficiencies.
  • Occasional travel may be required.
  • Be a problem solver. As a member of the CA of The Garrett Companies, we solve problems.
  • All other duties as assigned by The Garrett Companies.
    Desired Skills and Experience:
    • Minimum Associates degree in Finance, Business Administration, Construction or related field, and / or relevant experience in real estate, construction, and development.
    • Advanced computer skills, including MS Office, Bluebeam, project management tracking and scheduling software.
    • Proven ability to manage time effectively and provide innovation when needed.
      Prerequisites:
      • Ability to operate independently.
      • Ability to build consensus, manage details, and anticipate issues.
      • Manage multiple simultaneous projects.
      • Must be consistently detail oriented.
      • Strong organization skills.
      • Ability to recognize personal shortcomings.
      • Excellent written and oral communication skills to effectively disseminate information and convey concepts, ideas and information to all levels of employees and external customers.
      • Professional judgment and discretion that comes from experience in working with customer services, internal teams, and 3rd party consultants.
      • Analytical skills to forecast and identify trends and challenges.
        Pre-Prerequisites (these are the most important items):
        • Positive attitude.
        • Relentless problem-solving skills.
        • Will never claim the work of others as their own.
        • We are trend setters and standards breakers. Our intent to consistently surprise our customers by being excellent.
        • Ability to anticipate.
        • Understanding the difference between causation and correlation.
        • We are all broom pushers. Every member of our team is willing to work and support at all levels.
          Initial Training and Orientation:
          Garrett Companies Onboard program.Scheduled Weekly Meeting with Team Members.
          Ongoing Training:
          Company specific.Why You Should Work With UsAt The Garrett Companies, we believe that through the relentless pursuit of excellence we can become the most successful multifamily development company in the country. We want to be the best, and we're unapologetic about it! We have been named the #1 fastest growing, privately held real estate company in the USA (Inc.500, 2018). Not only that, but were also the best-decorated team in the multifamily industry as a 100% certified Great Place to Work.With over 35 total awards, 18 national recognitions, and a 6+ year winning streak, we are passionate about the culture we foster and the team we choose to support it. If you want to grow your career with a nationally recognized and committed leader of excellence, then we encourage you to apply!Fun Perks We Think Youll Enjoy
          • Give Back- Volunteering is important. Use your VTO hours to give back to your favorite cause.
          • Summer Fridays- Enjoy the warmer weather with half-days every Friday.
          • Annual Ski Trip- A week long ski trip to Telluride for free? Sign us up!
          • Time Off- We get it, life happens. Thats why you get your PTO immediately.
          • Birthdays- Happy Birthday! Enjoy your special day with the day off work.
          • Weekly Yoga- Can you say, Namaste? Now you can with weekly yoga sessions.
          • Free Gym- Sick of paying for your gym membership? Dont worry, you can use ours for free.
          • Oil Changes- Performed in our parking lot, so you dont have to use your spare time handling it.
          • Car Detailing- Now your car can be just as detailed as you are.
          • Haircuts- Weve got your hairline covered with in-office haircuts.*Perks based on HQ1 Greenwood, IN office offerings. Your individual office/ location may vary in applicable offerings.Our MissionTo develop, build, and manage multifamily assets nationwide using an approach that creates value, eliminates risk, and provides superior risk adjusted returns, and to do it while keeping our culture intact.

Keywords: The Garrett Companies, Carmel , Construction Administrator, Professions , Carmel, Indiana

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